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Lee County 4-H Club Leader Paperwork Guide

This is a list of the paperwork due to the Lee County office by January 15 of each year to continue to be a club in good standing.

If you have any questions please contact Lee County 4-H at 919-775-5624 or email Pam Kerley: pkerley@ncsu.edu.


Club Roster

Lee County 4-H will print this out and place it in your file on the paperwork deadline. January 15th, 2019  Encourage your members to confirm their membership at 4hOnline before this date.


Six Month Plan of Work

Use this form to submit your plan for the 2019 club year:

6 Month Plan worksheet


Chartering Information

Charter application

Only fill out 1 page – Re-charter or Emerald Seal Re-charter

FYI 2018 leader meeting opportunities: State Meeting Feb 2-4, County Meeting March 13th, County meeting Nov 27, District Fall meeting December 1


Articles of Organization

North Carolina 4-H Affiliated Group Articles of Organization

Section B is for Bill so leave that blank


All Reasonable Effort Affirmative Action

The affirmative action form must be signed by 4-H Club volunteers recognizing every effort has been made to include all youth. The Lee County Office provided  you with the form specific to your club via the office mailbox system in December 2018.


Permission to use the Clover

You must agree to the Emblem Use Guidelines and apply to use the Emblem every program year.

  1. Look over the rules for using the clover.
  2. Fill out this form.

Club of the Year Application

The club with the most “yes” answers will be the club of the year. Only activities from January 1 through December 31 can be counted. A club may win club of the year more than once. The club of the year will receive $100 for their club treasury and their name will go on a plaque that will be displayed at North Carolina Cooperative Extension, Lee County Center. If a tie occurs, each club will receive $50. If there is a question raised about an answer, the club leader will have to provide documentation. For example: if you say that you added new members to your club and the 4-H agent has not received enrollment cards for new members, then there is a reason to question.

Club of the Year form


Clubs with Checking Accounts Only

Tax Exemption Authorization

4-H_Group_Tax_Exemption_Authorization

990efile Postcard Printed

Word Document instructions

IRS.gov login

4-H Financial Responsibility Leader Acknowledgement

Fund_Acknowledgement_letter

Treasurer’s Notebook

Treasurer’s Notebook

Audit

The Audit sheets are in the Treasurer’s Notebook.



For more information, se the Forms, Guidelines, and Procedures page.