Lee County 4-H Club Leader Paperwork Guide
go.ncsu.edu/readext?553685
This is a list of the paperwork due to the Lee County office by January 15 of each year to continue to be a club in good standing.
If you have any questions please contact Lee County 4-H at 919-775-5624 or email Pam Kerley: pkerley@ncsu.edu.
Club Roster
Lee County 4-H will print this out and place it in your file on the paperwork deadline, January 15th. Encourage your members to confirm their membership at 4hOnline before this date.
Six Month Plan of Work
Use this form to submit your plan for the club year:
6 Month Plan worksheet or Google Form Plan worksheet
Chartering Information
Charter application or Google Form Charter application
Re-charter or Emerald Seal Re-charter
FYI 2019 leader meeting opportunities were: State Meeting Feb, Our Ongoing Facebook Meeting, District Fall meeting in November, County meeting in December, 1:1 training with Bill Stone or Pam Kerley, or any of the Teen Council Meetings you may have attended.
Articles of Organization
North Carolina 4-H Affiliated Group Articles of Organization
Section B is for Bill so leave that blank
All Reasonable Effort Affirmative Action
The affirmative action form must be signed by 4-H Club volunteers recognizing every effort has been made to include all youth. The Lee County Office will provide you with the form specific to your club via the mailbox system or at the year end volunteer leader meeting.
Permission to use the Clover
You must agree to the Emblem Use Guidelines and apply to use the Emblem every program year.
- Look over the rules for using the clover.
- Application or Google Form Application
Club of the Year Application
The club with the most “yes” answers will be the club of the year. Only activities from January 1 through December 31 can be counted. A club may win club of the year more than once. The club of the year will receive $100 for their club treasury and their name will go on a plaque that will be displayed at North Carolina Cooperative Extension, Lee County Center. If a tie occurs, each club will receive $50. If there is a question raised about an answer, the club leader will have to provide documentation. For example: if you say that you added new members to your club and the 4-H agent has not received enrollment cards for new members, then there is a reason to question.
Club of Year Form or Club of the Year Google Form
Clubs with Checking Accounts Only
Tax Exemption Authorization
4-H_Group_Tax_Exemption_Authorization
990efile Postcard Printed
Word Document instructions
4-H Financial Responsibility Leader Acknowledgement
Fund_Acknowledgement_letter
Treasurer’s Notebook
Audit
The Audit sheets are in the Treasurer’s Notebook.
For more information, se the Forms, Guidelines, and Procedures page.