Thank you for your service as a 4-H Volunteer Club Leader. These tasks should be completed to become or remain an official 4-H Club. For the yearly rechartering, please complete each step by January 15. Clubs that do not complete the steps by the deadline will be placed on probation and may not meet until all steps are completed.
This is a list of the paperwork due to the Lee County office by January 15 each year to continue to be a club in good standing. You must also re-enroll in 4HO once the system reopens in January. (4HO will close mid to late December for a system rollover) I will notify you by email when that has happened. Once you have confirmed your enrollment, you will encourage your members to confirm theirs. Please check the system roster before meetings to ensure all participants are officially enrolled in 4HO.
If you have any questions, please contact Lee County 4-H at 919-775-5624 or email Pam Kerley at pkerley@ncsu.edu.
Club Roster
Lee County 4-H will print this out and place it in your file on the paperwork deadline, February 15th. Encourage your members to confirm their membership at 4hOnline before this date.Six-Month Plan of Work/Club Calendar of Events
You may use this form to submit your plan for the first six months of the club year. By July 1st, you will submit your next six-month "Plan of Work." You may use your own form or calendar that includes a 12-month plan as long as it has the same details as this form.6 Month Plan worksheet or Google Form Plan worksheet
Chartering Information
Chartering is required annually. Please complete by Jan 15 of each year.Charter Application or Google Form Charter Application
Charter, Re-charter, or Emerald Seal Re-charter
Permission to use the Clover
You must review the Name and Emblem Use Guidelines each year. An application is required at the initial charter request.- Look over the rules for using the clover or visit USDA/NIFA
- Application or Google Form Application
Club By-Laws
The 4-H Club by-laws document is required annually. A sample of the by-laws and other helpful documents may be found on the 4-H Club Basics Page.Club of the Year Application
This will be completed at the end of the year. The club with the most "yes" answers will be the club of the year. Only activities from January 1 through December 31 can be counted. A club may win Club of the Year more than once. The club of the year will receive $100 for their club treasury, and their name will go on a plaque displayed at the North Carolina Cooperative Extension, Lee County Center. If a tie occurs, each club will receive $50. If a question is raised about an answer, the club leader must provide documentation. For example, if you say that you added new members to your club and the 4-H agent has not received 4HO enrollment for new members, then there is a reason to question.Clubs with Checking Accounts Only
Tax Exemption Authorization
4-H_Group_Tax_Exemption_Authorization_N0006231@xC1D49
990efile Postcard Printed
IRS.gov4-H Financial Responsibility Leader Acknowledgement
(only required once)Treasurer's Notebook
Treasurer's Notebook
Audit
The Audit sheets are in the Treasurer's Notebook.Articles of Organization
Update each year only if needed
Section B is for Bill, so leave that blank
For more information, see the Forms, Guidelines, and Procedures page.
